Health Information

Health Information Management (Continuous Enrolment)

Learn completely online, on your schedule. 

Delivered in partnership with Algonquin College


Apply now

If you have any questions about the program or the application process, please email HIMprogram@healthcarecan.ca

NEW: This Program now accepts applications all year round! Start anytime.

          

Description

Health Information Management is a growing profession, positively impacting the availability of high quality health data and information to support the effectiveness of the Canadian health system.

Accredited by the Canadian College of Health Information Management (CCHIM) and recognized by the Canadian Health Information Management Association (CHIMA), the Health Information Management (HIM) program prepares students for roles in health information collection, clinical coding, analysis and reporting, release of information, privacy, electronic records development and management, among others.

Graduates of the program are eligible to write the Canadian College of Health Information Management’s National Certification Examination to become fully certified HIM professionals.

NEW: This program has a flexible online learning model, and no longer runs on an academic schedule. Courses are available three times per year and enrolment into the program is available anytime.

Students do not need to be online on specific dates and times. See the Enrollment & Term Dates tab for more information.


Health Information Management Program at-a-glance

  • The equivalent of 2-years of full-time study that can be completed in as few as 16 months or up to 4 years
  • Several possible pathways make the program  highly learner-centred and affordable
  • Pay tuition based on your course load
  • Study through the summer or take a break
  • Hands-on practicums give learners applied experience and build relationships with employers
    • Total of 350 hours/10 weeks over the course of the program
    • Flexible scheduling of all practicums
  • Watch the recording of our virtual open house to learn more about the new model and what makes our program and organization unique: Watch Here

How does the new model work?


New: Flexible Pathways

Our new program model provides maximum learning and budget flexibility for our learners and their employers. As learner-centred as can be, you can design your own pathway with custom learning blocks.  You can complete the program in as few as 16 months, up to 4 years or anything in between. Take breaks when you want, with no more postponement fees. A few examples of recommended pathways are summarized below. Contact us to discuss your goals and options!

Note: students are permitted to take learning blocks off as a break as they wish, provided they do not exceed the total program duration of 48 months. Students may also elect to insert a learning block dedicated only to practicums at any point as long as prerequisites are met.

Each break or practicum block added will add 16 weeks to the total study duration indicated in the table below.

Students must take a minimum of 2 courses per term except under special circumstances (exemptions, course repeats, special permission), and can carry a maximum of 5 courses.

Pathway Examples 

Other possibilities exist, these are for illustrative purposes. Students may select and follow any of the below pathways. Each learning block represents a student’s enrolment in courses for one term (16 weeks).

Note: There are 10 weeks of practicums required over the course of the core curriculum. Students must ensure practicums are completed according to prerequisites (see Curriculum tab). Scheduling is flexible, please see the pathway example documents for illustrations of how practicums could be distributed.

DescriptionCourse Load Per Learning Block* (16 week Term)Approx. Hours per WeekTotal Duration of StudyCost per Learning BlockTotal Program Cost (Estimated)Link to Diagram
Accelerated Path with 4-month Biomedical completion 4-530-40






16 months

$1,680-$1,800
$8,072
16 Month Path
Accelerated Path with 4-month biomedical completion3-425-3520 months$1,440-$1,680$9,15220 Month Path
2-year Path3-425-3524 months$1,440-$1,680$9,15224 Month Path
Extended 2-Year Path 320-2528 months$1,440$9,75228 Month Path
Accelerated 3-Year Path2-315-2532 months$1,080-$1,440$10,11232 Month Path
3-Year Path 215-2036 months


$1,080$10,59236 Month Path
3-Year Path with Practicum Block215-2040 months$1,080$10,59240 Month Path
4 Year Path with Breaks OR Practicum Blocks215-2048 months$1,080$10,592
48 Month Path

*does not include practicums which are $100 each

Please note: the estimated total program cost above is based on tuition fees for 2022. Tuition fees may change from year to year.


Who should take this program?

This program is designed for those who have experience in healthcare or the health sciences, and who wish to pursue or advance their career in health information management. This program is also open to experienced professionals from outside the healthcare sector – non-healthcare applicants will be assessed on a case-by-case basis and must apply via the PLAR application.


Learning outcomes

The HIM program is a comprehensive course of study that prepares HIM professionals in all domains of practice. Please see the Curriculum section for a detailed description of all courses in the HIM program, and an overview of learning outcomes.


Awards

The Kerry Johnson Academic Excellence Award (Previously the HIM Graduate of the Year Award)
  • Awarded Annually to the graduating student who demonstrates exceptional academic performance and professionalism as well as excellence on the final project.
  • Named in recognition of Dr. Kerry Johnson, one of our long-serving faculty members and distinguished HIM Professional.
The Health Information Management Association of Alberta Legacy Award ($1,000)
  • Bursary awarded annually to the two Alberta resident students in the Health Information Management program, a Year One and a Year Two, with the highest average during the academic year.
  • Donor: The former Health Information Management Association of Alberta as a legacy to their years of work in the field. The board donated a sum of money upon closure, to be set up as a fund for high achieving Alberta HIM students.
MBNU Chapter Student Bursary ($250)
  • Awarded annually to a graduating student residing in Manitoba who has the highest academic standing, is a CHIMA student member and belongs to the Manitoba Nunavut Territory (MBNU) Chapter of CHIMA.
  • Donor: The Manitoba Nunavut Territory (MBNU) Chapter of CHIMA

Click here to read more about our student awards program



Faculty

 Margaret Penchoff, BA, BHIM, CHIMAbout
 Carolyn GenserAbout
 Lynn Cartan, PMP, CHIMAbout
 Dr. Dave LudwickAbout
 Gillian MartinAbout
 Christina Cole, MTM, B.Tech, CBET (c), CETAbout
 Spencer HusonAbout

Requirements

To be successful in the Health Information Management program, students must meet the following requirements.


Required Documentation for Admission

Admission into the HIM program requires a complete online application package. Partial applications will not be accepted.

The following documents will be required within the application: HIM Application Checklist 


Transcripts

  • Transcripts from all institutions attended that show evidence of admission requirements. If post-secondary transcripts show all required academic prerequisites, the secondary transcript is not required.
  • Must show completion of, at minimum:
    • An English course at minimum grade 12 level; and
    • A math OR statistics course at the minimum grade 12 level.
  • Academic Upgrading: If you do not meet the academic prerequisites listed above, you may be eligible to complete the following equivalent online courses offered through Algonquin College and CHA Learning:
  • Note: only education completed within Canada or its equivalent will be considered
    • If you completed your education outside of Canada, you must verify and validate the education through services such as the World Education Services. Prospective students may also contact their local college or university for more information on credential evaluation services.

Grade 12 science is no longer required for admission to the program as the biomedical sciences will be taken prior to the core curriculum. However, a grade 12 Biology or higher is recommended.


Language 

Students must be proficient in English (reading, writing and speaking).

All applicants who do not have a minimum of Canadian grade 12 English or equivalent must prove English proficiency, at or above the following standards:

  • Canadian Academic English Language Assessment (CAEL) within a minimum 70 overall band
  • Test of English as a Foreign Language (TOEFL) Internet Based Testing (IBT) with a minimum score in the following sections:
    • Writing: 24
    • Reading: 20
    • Listening: 20
    • Speaking: 25
  • Canadian Language Benchmark Assessment (CLBA) with a score of 8 in all sections
  • International English Language Testing Systems (IELTS) Academic Testing minimum bands in the following sections:
    • Writing: 7
    • Academic Reading: 7
    • Listening: 6
    • Speaking: 6

Letter of Intent

A 500-word letter describing:

  • your interest in the field of HIM and this program,
  • why you are a good fit for the field,
  • why you will be successful in our program,
  • anything else we should know that makes you a strong candidate.

Professional resume

  • Demonstrating evidence of healthcare work experience (whether present-day or previous; may be unpaid experience)
    • Healthcare experience is strongly preferred. Other professional experience will be considered only if the applicant has post-secondary training and sufficient experience deemed to be transferrable. In this case, the applicant must use the PLAR application.

Recommendation letters (2)

  • Two recent professional or academic letters of recommendation attesting to your ability to succeed in a healthcare profession, the field of HIM, and in an online academic program. These letters must be written by someone who has supervised or evaluated you in a professional or academic setting. Personal references will not be accepted.

Practicum Site Confirmation: NO LONGER REQUIRED

  • Confirmation of practicum site is no longer required for admission. It is still strongly recommended that applicants secure an on-site practicum on their own prior to starting the core curriculum, as practicums are not arranged by CHA Learning in most cases. However, those who are unable to secure an in-person practicum will be able to complete internal alternative projects. Fees and restrictions apply.

PLAR Applications (Optional)

Applicants with previous academic experience that matches courses in the HIM curriculum may apply for course exemptions.

Applicants who do not meet the healthcare experience requirements may have their post-secondary education and other professional experience considered.

CHA Learning will consider work experience within the field of HIM for exemptions from practicums. In order to be considered, the applicant must have sufficient experience to show learning outcomes have been met. Evidence must include a professional resume with detailed task descriptions and a letter from an employer, confirming the experience.

To have your prior learning and/or professional experience considered by CHA Learning, the following must be submitted in addition to the application documents listed above:

PLAR Application Checklist

 

PLAR Fee

There is a $100 PLAR fee (in addition to the $95 application fee) required for review of your previous education and work experience. Both fees must be paid at the time your application is submitted. PLAR fees are non-refundable, even if exemptions are not granted.

 

PLAR Application Form

PLAR Application Form

 

Transcript

You must provide a transcript showing successful completion of the courses you are requesting exemptions from, including the final grade.

 

Course Descriptions and/or Syllabus

Provide information pertaining to:

    1. Must show the school and program in which the courses were taken
    2. Detailed information about all topics and units studied within the course, including weekly outline if available
    3. Course evaluation format (exams, assignments, projects etc.)
    4. The number of course hours, if applicable

 

Student CHIMA Membership

The HIM program requires students to purchase a study membership for CHIMA (approx. $35). This will grant you access to the CHIMA site and many important professional resources. CHA Learning will provide sign-up details at the beginning of the program.


Online Exam Proctoring

As of May 2022, remote exam proctoring will be mandatory for all students in the HIM program. We will no longer allow in-person proctoring. Learners must have a webcam, speakers and microphone in order to write exams. Fees may apply.


Technical 

Students must have basic computer knowledge and internet navigation skills; and access to a computer with Windows 7 or higher.

Please note:

  • CHA Learning staff can only assist Windows operating system users and provide technical support in relation to our website; we do not provide technical support for internet and/or basic computer use.
  • Students will receive a download of the ICD-10-CA/CCI Folio software for coding. This software is mandatory and will be provided for free to those with active CHIMA student memberships only. This software has specific technical requirements and does not operate on Apple computers without software to convert to a Windows operating system. Any additional software or technical requirements to run the software will be at the student’s expense.
  • Starting in this new model, in-person exam invigilation (proctoring) will no longer be permitted. All students will be required to use CHA Learning’s online proctoring service. There is a fee required for this service as well as technical requirements including a webcam, microphone and speakers. More information will be provided.

Other technical requirements:

CHA Learning Technical Requirements
Screen Resolution800×600 (minimum); 1024×768 (recommended)
Internet BrowsersThe most recent version of one of the following:

Google Chrome
Microsoft Edge
Firefox
Opera
Safari
Plug-insPop-up blocker: disabled
Java Script: Enabled
Cookies: Enabled
Internet Connection Broadband (cable or DSL) connection required
SoftwareWord processing software, Adobe Reader
Microsoft Excel
Microsoft PowerPoint or equivalent
(note: those using Apple software must be able to save files in Office formats where required (i.e.: .doc,)

Application Process

To apply to the HIM Program, you must begin by setting up a new account in our Student Management System Portal.

Once your account is set up, you may begin the application process.

There is a $95 application fee and an additional $100 fee for PLAR applications for those requesting review of prior learning for exemptions. These fees must be paid at the time of submission of your completed application. Credit cards and credit/debit cards are accepted. If you cannot pay by these methods, please contact us.

As you work through the application, you will be able to save your progress and return later. You do not need to complete the application all at once. Consult the application checklist for a list of required documents.

Consult the HIMApplicationGuide_2021 for step-by-step instructions with images.

Please follow these basic steps:

  1. Click on this link to be redirected to our Student Portal to set up an account.
  2. Once your account is set up, click on the HIM Application here or select the ‘My Applications’ section of the left-hand menu.
  3. Select ‘More Information’ for the application you are interested in (HIM)
  4. Review application information and select ‘Apply Now’ to start your application
  5. The application home page lists pages you will need to complete and show your current progress through each page (i.e. complete, incomplete). Select ‘Start’ or a specific page you’d like to start working on.
  6. Fill in and upload the required information and documents as requested (and as per documents indicated on the Requirements tab of this webpage).

Regular applications will be reviewed in 3-5 business days. PLAR applications may take up to 2 weeks to review.

An email will be sent to applicants confirming the admission decision and rationale, if applicable: Accepted or Declined. In cases where requirements are not met, the application may be returned to the applicant for follow-up. Next steps for enrolment will be provided to accepted applicants.

NOTE:

  • CHA Learning does not require original, paper transcripts or transcripts sent directly from educational institution.
  • Please provide a scanned or printed copy of transcripts with your application. CHA Learning does NOT accept paper applications or applications by email.
  • Please do not take photographs of application documents
  • Please scan multi-page documents as a single file, not as multiple files. For example, a 3-page transcript should be uploaded as one file. Similarly, do not combine multiple documents into one file. If you are submitting multiple transcripts, they should be uploaded separately.
  • Incomplete applications not submitted within 1 year will be automatically closed and a new application will need to be started
  • Application fees are non-refundable

Alberta Applicants

IMPORTANT: There is no longer a separate application process for Alberta residents.

The information below is specific only to Alberta residents


Practicum Regulations

Regulations around practicums operate differently in the province of Alberta than in other areas across Canada:

  • Alberta applicants do not have to arrange a practicum in advance
  • CHA Learning will request practicums, on behalf of eligible applicants, to Alberta Health Services and Covenant Health
  • Practicum eligibility does not impact program acceptance

For new students in the Continuous Intake HIM Program, practicums will not be offered until the May 2022 term. We will get in touch with all accepted applicants in early 2022 to request and share more information prior to making practicum requests. 


Application Process

Application checklist for Alberta students

The HSPnet consent form can be accessed here

HSPnet is the system that CHA Learning will use to request a placement for the student. This form authorizes CHA Learning to use the system on the student’s behalf and to share student information with Alberta Health Services and/or Covenant health. In order for CHA Learning to request placements for students in Alberta, this form must be submitted with the application and will be kept on file.

Important to note

AHS has specific student orientation requirements to be completed prior to beginning practicum placements. More information will be provided upon acceptance.

Successful applicants will be required to submit vaccination requirements and a police record check upon admission. These documents are a requirement for practicum placements. Students will be required to submit their vaccine and criminal record documentation through a reputable and verified external agency that also works with Algonquin College. CHA Learning will no longer collect these documents directly from students. Please do not acquire these documents until we ask you. Please note that there will be fees associated with this service (approximately $50 plus any costs associated with gathering documentation). CHA Learning will provide information to students accepted into the program about how to proceed with this step at the appropriate time.

Grading

Students are provided a final grade for each course taken.

Each course in the program includes assignments, discussions, a mid-term and a final exam. Students will have flexibility in scheduling exams. Students will be required to use remote proctoring for exams (a fee will apply). In-person proctoring will no longer be allowed.

Practicums form a mandatory component of the program. Students are marked on a pass/fail basis for this requirement.

To receive a program certificate, students must:

  • Complete and pass all practicums
  • Achieve 50% on each final examination
  • Pass each course with 50%

Note: Students will be required to use remote invigilation (proctoring) service that we provide. In-person invigilation will no longer be permitted. There will be a cost associated with this service and specific technical requirements such as a webcam, microphone and speakers.


Health Information Management Program Certificate 

Students receive a program certificate in Health Information Management issued jointly by CHA Learning and Algonquin College upon successful completion of all program requirements.


Credits

Graduates of the Health Information Management program are eligible for credits toward the Bachelor of Health Administration degree at Athabasca University.

Graduates of the Health Information Management program are eligible to apply to the degree completion Bachelor of Health Administration program at Ryerson University. There are two available streams for this program:

Cost

Tuition rates differ depending on the number of courses being taken in each term. International fees apply.

Biomedical Sciences

Note: HIM students are required to take all 3 biomedical sciences concurrently (at the same time) unless they have exemptions.

Course LoadBundle DiscountFee
1 N/A $695
2 10% Off $1251
3 15% Off $1772
Other HIM Courses
Course LoadTuition Per Course before DiscountBundle DiscountBundle SavingsTotal Term Cost
1 course $600 N/AN/A $600
2 courses$1,200 10%$120 $1,080
3 courses$1,800 20%$360 $1,440
4 courses$2,400 30%$720 $1,680
5 courses$3,000 40%$1200 $1,800

A mandatory Microsoft Excel course will be required beginning in September 2021. This course will carry a $100 access fee and will be accessed via Algonquin College. This access will also include  a variety of other optional resources.

Administrative and technology fees  are included in tuition. See notes below for additional program costs.

Tuition is estimated for courses beginning in May 2022. Tuition fees may change from year to year.

Practicums

Each practicum carries a $100 fee.


Additional Program Costs:

  • $50 administrative fee for field placement clearance service (review of proof of immunization and police record check).
    • Additional $25 administrative fee for subsequent submissions to the field placement clearance service (if files were missing or uploaded incorrectly).
  • Any additional costs associated with gathering a police record check (varies by region).
  • Some practicum project alternatives require a paid subscription to an Electronic Health Record simulation system.
  • Textbooks do not need to be purchased all at once – students are responsible for ensuring they purchase required textbooks in time for the start of courses they register in. Textbook requirements will be communicated in advance. Total cost of textbooks for the program will be approximately $1000.

Notes: 

  • Fees must be paid prior to receiving access to courses
  • If you are unable to pay tuition by credit card or credit/debit, please contact us
  • If your employer is paying for your tuition and wishes to be invoiced, please contact us

Curriculum

Health Information Management Program Outcomes

Please review the Program Outcomes document for more details


Courses in the Health Information Management Program can be taken on a flexible basis. Students may select the courses they wish to take in each term (prerequisites apply). A minimum of 2 courses per term must be taken, except under special circumstances. A maximum of 5 courses per semester may be taken. Practicums are in addition to this.

CoursePrerequisites
Medical TerminologyNone
Anatomy & PhysiologyNone
PathophysiologyNone
Microsoft ExcelNone
Intro to HIMBiomedical Sciences
Healthcare in CanadaBiomedical Sciences
Records & Data ManagementIntro to HIM
Health LawIntro to HIM
Coding IBiomedical Sciences
Intro Data AnalysisBiomedical Sciences, Excel
EpidemiologyBiomedical Sciences
Quality ManagementNone
Coding IICoding I
Research MethodsNone
Healthcare StatisticsExcel
Advanced Data AnalysisIntro Data Analysis, Excel
Coding IIICoding II
Health InformaticsIntro to HIM, Records & Data Mgmt
HIM ManagementNone
Health Service Management/LeadershipNone
Practicum 150 Intro HIM ServiceCompletion of biomedical term
Practicum 250 Records MgmtIntro to HIM course, Practicum 150
Practicum 252 PrivacyIntro to HIM course, Practicum 150
Practicum 255 CodingCoding I
Practicum 350 CodingCoding II, Practicum 255
Practicum 450 Project Part 1HIM Management, Health Services Mgmt
Practicum 452 Project Part 2Health Services Mgmt, Health Services Mgmt
Practicum 455Coding III, Practicum 350

 

 

Practicums

Note: Regulations around practicums differ for Alberta students. See the Alberta Applicants tab for more information.

Important: For those enrolled in the new continuous intake model of the HIM program, practicums cannot be completed until May 2022 at the earliest. More information will be provided by January 2022 to assist learners in planning and scheduling practicums for the spring/summer term should they wish to complete them then.

The practicum component is a mandatory part of the HIM program.

  • Total of 10 weeks (350 practicum hours in total)
    • Completed in blocks of 35 or 70 hours (1- or 2-week practicums)
    • Can be scheduled on a flexible basis – no set dates
  • Students who work in a health organization may complete practicums at their workplace
  • Must be supervised by a CHIMA certified professional
  • Starting in 2021, students are not required to have a practicum site confirmed to enter the program. While it is strongly recommended that students secure an on-site practicum, CHA Learning offers internal alternative practicum projects. Fees and restrictions apply.
  • Practicums may begin after the biomedical sciences are completed. Most practicums have course prerequisites. For a list of prerequisites associated with practicums, see the Curriculum tab.

Important to note

Successful applicants will be required to submit vaccination requirements and a police record check upon admission. These documents are a requirement for practicum placements. Students will be required to submit their vaccine and criminal record documentation through a reputable and verified external agency that also works with Algonquin College. CHA Learning will no longer collect these documents directly from students. Please do not acquire these documents until we ask you. Please note that there will be fees associated with this service (approximately $50 plus any costs associated with gathering documentation). CHA Learning will provide information to students accepted into the program about how to proceed with this step at the appropriate time.

Enrolment & Term Dates

This new model allows learners to complete courses on a flexible basis up to 3 learning blocks per year.

Learners must begin by taking the three biomedical sciences courses (medical terminology, anatomy & physiology, pathophysiology) at the same time (self-paced, up to 8 months). Once the biomedical sciences are completed, learners may move into other courses in the core curriculum. See the Curriculum tab for more information.

Learners in the first intake of the new model may take the biomedical sciences immediately. The other HIM courses will be available in May 2022. Learners must complete the biomedical sciences prior to registering in their next learning block. Those in the initial intake must complete the biomedical sciences by April 15th, 2022.

Learners in the biomedical sciences will be provided up to 8 months to complete them, but may complete them more quickly. The minimum time recommended is 4 months. Each course is approximately 150-200 hours of study.

Initial Intake (Term 1)

Biomeds only available on continuous intake: September 1, 2021 – April 15, 2022 (completion deadline)

  • Must start no later than January 4, 2022 in order to complete if enrolling in the summer term (4 months to complete)

The below is the anticipated schedule for 2022 and 2023.

Term 2, 2022

May 2, 2022 – August 19th, 2022

Register by: April 25th

Textbooks ordered by: April 18th

Term 3, 2022

September 1, 2022 – December 23, 2022

Register by: August 26th

Textbooks ordered by: August 19th

Term 1, 2023

January 3, 2023 – April 21, 2023

Register by: December 22nd

Textbooks ordered by: December 12th

Term 2, 2023

May 1, 2023 – August 18th

Register by: May 24th

Textbooks ordered by: May 17th

Term 3, 2023

September 5, 2023 – December 22, 2023

Register by: August 29th

Textbooks ordered by: August 21st

Program Policies

In addition to other CHA Learning policies, the HIM Continuous Intake Program has the following policies. Please familiarize yourself with them.

Maximum Study Duration – 4 years (48 months) – Learners must complete the program in 4 years. This includes breaks. It is the responsibility of students to ensure they do not exceed the maximum duration. Students who go beyond the maximum duration will have to apply for special consideration and may need to repeat courses completed earlier.

Minimum Course Load – Learners in the HIM program must carry a minimum course load of 2 per term, except under pre-approved circumstances.

Maximum Course Load – Learners in the HIM program must carry a minimum course load of 5 per term, plus practicums.

Postponements – no longer required. Students can take a break when desired in between blocks. Learners may take a term off anytime, providing they do not exceed the maximum program duration.

Extensions – Extensions in single courses is not possible.

  • Program extensions beyond the 4 year maximum duration will only be possible under extenuating circumstances with Director approval.

Course and Program Withdrawals

Registrants may cancel enrolment in a course and receive a full refund provided cancellation is received in writing, within ten (10) business days of tuition payment and only if course materials have not been accessed. If course materials have been accessed, students will not receive a refund or credit, but may immediately transfer their tuition towards enrolment into another CHA Learning Program or transfer their enrolment to another individual. Registrants who cancel enrolment in a course or program more than 10 business days after tuition payment and who have not accessed course materials will be offered a full credit, to be used towards other CHA Learning courses or programs within one year. Credits may be transferred to other individuals.

If course materials have been accessed, no refund or credit will be granted.

Program Withdrawals may happen anytime, and course withdrawal policies apply. Learners are asked to notify CHA Learning in writing if they intend to withdraw from the program. Those who withdraw will be required to reapply if they wish to return at a later date.

 

Apply now